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Executive Aide in East Hartford, CT at InterCommunity

Date Posted: 6/8/2018

Job Snapshot

Job Description

Reporting directly to the President and CEO, the Executive Aide to the President/CEO provides executive, administrative, and development support to the President and Board of Directors, as well as the Executive Leadership Team. The Executive Aide serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President. The Executive Aide serves as a liaison to the Board of Directors and senior management teams, organizes and coordinates executive outreach and external relations efforts and oversees special projects.

  • Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, completes expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Communicates with the general staff on the President/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
  • Communicates directly and on behalf of the President/CEO with Board members, donors, foundation staff and others on matters related to programmatic initiatives as directed.
  • Drafts reports, letters of solicitation, proposals, prepares and coordinates oral and written communication with donors and prospects.
  • Supports President/CEO in his/her external commitments, including service on external boards, committees and other groups.
  • Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating monthly Board meetings and dinners, semi- annual Board staff lunches/receptions/new Board member orientations, processing travel reimbursement requests and compiling, assembling and distributing Board meeting materials. Research potential Board members for the Committee
  • Coordinates Executive, other Committee meetings, maintains confidential files and contact information , coordinates meetings, conferences and committees both on and off site to support the President’s agenda

Secondary Responsibilities

  • Performs other duties as assigned.
  • Provide assistance as needed to front desk operations to include but is not limited to answering phones, accepting package and other deliveries, lunchtime relief and greeting and signing in visitors/guests.

 Accountabilities

  • Position reports to the President/CEO and works directly with the Board of Directors
  • Works directly with the Board Executive and all Board Committee

 

 

 

Job Requirements

Bachelor’s degree or equivalent experience with social sciences background and an interest in national and state.

Strong organizations skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Five to ten years providing support for upper-level management in a related organization (i.e. population, social sciences, public health).

Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Previous experience working with development and fundraising programs to increase donor contributions and funding sources. Proficiency in Windows, including MS Word, EXCEL and Power-Point, fund raising data management systems knowledge helpful. Ability to learn new software, ability to conduct research and present data in a succinct and well-written manner. Ability to work independently and with professional discretion. Excellent writing, editing, grammatical, organizational and research skills. Ability to work with a broad range of people including major donors, Board members, foundation staff, patients, clients, colleagues of the president/CEO and staff, and others, excellent management, time-management and problem-solving skills.